Regional General Contractor
General Contracting · AI Transformation Proposal by Mahoosuc Solutions
What We Found
Spreadsheet bids that lose money, change orders lost in text threads, subcontractor coordination via phone tag, and permit tracking on a whiteboard. Last year alone, $12K in change order work went unbilled because there was no system to capture it.
Pain points we identified
- Bid estimating takes 3 days per project in spreadsheets with no cost database
- Change orders communicated via text — $12K in unbilled changes last year
- Coordinating 8 subs on a remodel = 30+ calls and texts per week
- Permit status tracked on a whiteboard — missed inspection delays cost $800/day
"You built this business on craft and reputation. The administrative chaos shouldn't be the thing that limits how many projects you can take on."
What We Recommend
Digital Bid Management, Change Order Workflow & Subcontractor Portal
We implement template-based bidding with a live material cost database, a digital change order workflow that captures, prices, and gets approval in the app, a subcontractor portal for schedule updates and document sharing, and automated permit and inspection tracking.
Mahoosuc products applied
- Market Intelligence — project pipeline scoring and opportunity identification
- SalesOS — bid follow-up sequences and client communication workflows
- ContentStudio — project completion case studies and referral campaigns
Better service for your customers
Your clients get transparent project tracking, real-time budget visibility, and on-time completion — they refer you because the experience was professional from first bid to final walkthrough.
Your Day, Before and After
Your Day, Before and After
What changes when the admin work disappears.
- Monday AM
Spends 3 hours updating the bid spreadsheet. Material costs from last year — probably wrong. Sends it anyway.
- Monday PM
Client texts asking about adding a kitchen island. Responds: "I'll get you a number." Forgets to follow up.
- Wednesday AM
Framing sub didn't show. Calls 4 times. Finds out the schedule wasn't confirmed in writing. Day lost.
- Wednesday PM
Inspector calls — permit hasn't been approved yet. Checks the whiteboard. No update in a week.
- Friday AM
Client calls asking where they stand on budget. Pulls up 3 different spreadsheets to piece together an answer.
- Friday PM
Realizes the island change order was never sent. $3,400 of work done, not yet billed.
- Monday AM
Opens bid template — material costs auto-updated from supplier database. Bid complete in 4 hours, not 3 days.
- Monday PM
Client's island request logged as a change order. Priced, sent for approval, signed digitally by end of day.
- Wednesday AM
Framing sub confirmed via portal — schedule notification sent Friday, read receipt logged. Crew arrives on time.
- Wednesday PM
Permit dashboard shows approval pending, estimated date, and auto-reminder set for inspection scheduling.
- Friday AM
Client opens project portal — sees live budget, completed milestones, and upcoming schedule without calling.
- Friday PM
All change orders billed. Week closes with $0 in unbilled work and a client who feels informed.
They gained back 15 hours/week back. Used it to took on a second active project and hired a junior estimator.
What It Saves You
Conservative estimates. Actual results vary by business size and adoption rate.
How We Do It
Total timeline: 5 weeks
Discovery & Assessment
2 weeksWe audit your current workflows, document your tools and processes, identify the highest-leverage automation opportunities, and align on success metrics with you.
- Workflow audit document
- Integration map
- Success metrics agreement
Implementation
3–4 weeksWe build and configure your automation stack. Every integration requires your approval before going live. You see each piece working before we move to the next.
- Working automation flows
- Staff walkthrough sessions
- Approval on each step
Testing & Handoff
1–2 weeksWe run parallel operations — old process and new — to validate results. You keep full access to your data and configuration. We hand off with documentation and direct support.
- Parallel validation results
- Full documentation
- Direct support line
Human approval on every step. Nothing goes live without your sign-off.
Ready to Talk?
Book a 30-minute call to discuss this proposal. We'll walk through the numbers and answer every question.
This proposal was generated by our AI market intelligence platform and reviewed by Aaron Bentley, operator of Mahoosuc Solutions. All numbers are estimates based on industry benchmarks and similar implementations.